Ref no: 20/0732/2 Date: 211051 2025.
Invitation for open Bid
Project Title: Emergency and Post Conflict Rehabilitation Assistance for Vulnerable Communities in War Affected Tabias of Abergele District, Tigray Regional State
Project No: P.136-2024-003
Subject: Purchase of Work (maintenance) of health post and primary school
Daughters of Charity (DOC) - Tigray coordinating Office has been implementing various programs in the Tigray region since 1973, focusing on expanding services to marginalized communities. Over the years, DOC has established three additional service bases: one in Alitena (Irob District) in 1974, another in Mekelle in 1985, and a third in Maichew in 2005.
Currently, the Daughters of Charity - Tigray manages six key programs aimed at improving the lives of vulnerable populations. These programs are focused on: Education, School Feeding, Health & Nutrition, Protection, Livelihoods, and Humanitarian Support
DOC's operations span across the Eastern, Central, Southeastern, and Southern Zones of Tigray, including the Mekelle city administration.
The DOC has always prioritized the dignity and development of individuals through essential services, including Water, Sanitation, and Hygiene (WASH) initiatives. In response to the devastating impact of the conflict that began in November 2020, DoC developed a project aimed at supporting vulnerable communities in the war-affected tabias of Abergele district, funded by Caritas Germany.
The Daughters of Charity Tigray (DoC) has consistently prioritized human dignity and development through crucial services, including Water, Sanitation, and Hygiene (WASH) programs. In response to the severe impact of the conflict that began in November 2020, DOC developed a project that focus on assisting vulnerable communities in war affected tabias of Abergele district funding from Caritas Germany.
The main goal of the project is to improve the health and well-being of conflict-affected populations by enhancing access to clean water and promoting hygiene practices. Specific objectives include:
• Maintenance of school and health post
DoC is committed to maintaining safe and ethical procurement practices. The organization enforces a strict zero-tolerance policy against any form of misconduct, including theft, fraud, corruption, abuse of power or authority, sexual harassment (SH), sexual exploitation and abuse (SEA), and discrimination. In addition, DoC adheres to core humanitarian standards and safega pripples, ensuring that all
selected suppliers comply with these values. DoC also enforces a strict child protection policy, prohibiting the employment of children under the age of 18 in labor.
The Daughter of Charity now seeks to engage the Contractors for the maintenance of school and Health post to support vulnerable communities in the war-affected Tabias of Abergele District. The scope of the work includes:
1. Maintenance of 1 Primary School
2. Maintenance of 3 Health posts
Project Details:
The summarized work categories and bill of quantities are outlined in the table below.
| Lot | Description of Works | No of school/health post/ | Area (Tabia) | Site Name | Remarks |
|---|---|---|---|---|---|
| 1 | Maintenance of primary school | 01 | Felege Hiwot | Felege Hiwot primary school Hadnet | |
| 2 | Maintenance of Health post and Toilet | 01 | Hadenet | Hadenet | |
| 3 | Maintenance of Health post and Toilet | 02 | Negede Brhan and Guruwre | Negede Brhan and Guruwre |
1. Therefore, any eligible bidders can take the bid document from Daughters of charity coordinating Office, Sub city of Adihaki, behind Adihaki Eye Clinic first floor (Procurement and Supply section) starting from 21/05/2025 up to 29/05/2025
2. One bidder should participate only in one Lot and if a bidder is participated in more than one Lot he/she will be disqualified from the Bid.
3. For Lot 1 and 2 the work completion date should be within 60 consecutive days after Sighet hand over and for Lot 3 the work should be completed within 45 consecutive days after Sighet hund over.
Therefore, bidders must fulfill the following criteria:
Bid document can be obtained by eligible bidders upon no cost from the Daughters of Charity- Tigray coordinating office, 1th floor, sub city of Adihaki behind Adihaki eye clinic.
1. Bidders must provide renewed valid business licenses (for the year 2017E.C) for GC/BC, construction work.
2. Bidders must submit construction works certificate level 7 and above
3. Bidders must provide TIN number and VAT registration certificate.
4. Bidders must submit evidence of previous relevant work experience, including at least 3 completed construction projects.
5. Bidders must submit evidence for Professional of engineer(1), Graduate engineer(1) and Engineer aid II (1)
6. The bidders cannot alter, amend or withdraw offers after the Bid closing time.
7. Bidders should submit offers price as per the attached request for quotation.
8. Bidders should submit Bid security of 100,000 birr (One hundred thousand birr) only in CPO, in the bid box or physically during the opening of bid.
9. Price validity is 45 days.
10. The contractor should complete and deliver the work within 60 Calendar days from the date of sight hund over for Lot 1 and 2. And 45 Calander days for Lot 3.
11. The type of contract will be Lump-sum payment.
12. The Constructer should Know that no advance payment is going to be provided
13. Agrement is going to be signed after submission of 10% unconditional bank guaranty of the total contract price. And the agreement will bind the contractor to provide completed work. If the work is not qualified, DOC will not provide any payments unless correction is taken place.
14. Bidders must submit separate sealed envelopes for the financial and technical bid documents to the Daughters of charity coordinating Office, Sub city of Adihaki, behind Adihaki Eye Clinic in the designated tender box, from 21/05/ 2025 to 29/05/2025.
15. Bidders must submit their offers based on the attached Bill of Quantity (BOQ).
16. The bid closing date is 29/05/2025 at 8:30 local time
17. Late bids will be rejected. And Bids will be opened on 29/05/2025 at 9:00 local time, preferably in the presence of the bidders or their representatives who choose to attend in person at the address mentioned above.
18. Electronic bidding shall not be permitted.
19. The bidder selection criteria will be based on technical evaluation (Pass or Fail) and financial evaluation (100%), with priority given to the lowest price.
20. The Daughter of Charity Coordinating Office reserves the right to reject any or all bids, either partially or fully.
N.B Technical evaluation (In addition to the eligibility criteria the following are Mandatory to pass)Â
> Working experience: - Submit evidence of previous relevant work experience, including at least 3 completed construction projects (for the last 3 years)
> Manpower: Professional engineer (1) Graduate engineer (1) and Engineer aid II (1)