Aksum University wants to Procurement of Fence Work

Submission of audited balance sheets and other financial statements as required in the BDS Clause 17, for the past Five years (2013-2017 EFY) to demonstrate the current soundness of the Bidder's financial position and its prospective long-term profitability. Audited Financial Report shall show that the Bidder is free from insolvency and company profitability.

The audited report must be original or authenticated. Annual financial statements shall be prepared by Certified Auditors (not by an accountant or accounting firms).

Financial statements prepared by accounting firms will not be accepted.

The financial report sub- mitted shall be cross-verified with records maintained by the relevant tax authority or the accounting and auditing board of Ethiopia.

The bidders must attach external auditor’s trade license, TIN, Competency of certificate, VAT certificate, and related legal testimonies.

The Bidder must demonstrate access to, or availability of, financial resources such as liquid assets, unencumbered real assets, lines of credit, and other financial means, other than any contractual advance payments to meet the construction cash flow requirements, estimated as 50,000,000.00(fifty Million ETB) net of the applicant’s commitments for other contracts in the form of unconditional lines of credit, addressed the employer, and stating title and procurement reference No of this procured project.

N.B. the word Unconditional is mandatory in the subject and in content of the letter.

Peak Annual turnover in construction work of minimum of ETB

177,005,642.55 (peak of the past 5 years) for Contracts, calculated as the total certified payments received in progress or completed within the last 5 years.

Letter from Revenue Authority must be attached (mandatory). The public body will verify the legitimacy of the letter by communicating the tax authority officially or using any other means.

In the case of a bid submitted by a Partnership, Consortium or a joint venture (JV), the Bidder has to submit the Form Data on Partnership, Consortium or Joint Ventures, the Agreement governing the formation of joint venture, or letter of intent to form Partnership, Consortium or Joint Venture, including a draft agreement, in accordance with ITB Clause 4.1.

Bidder has to submit valid business license indicating the stream of business in which the Bidder is engaged, in accordance with ITB Clause 4.5(b)(i);

Bidder has to submit a valid tax clearance certificate issued by the tax authority in accordance with ITB Clause 4.5(b)(iii).

Bidder has to submit VAT registration certificate issued by the tax authority (in case of contract value specified in BDS Clause 4.5(b)(ii)), in accordance with ITB Clause 4. 5(b)(ii).;

Bidder has not been debarred by a decision of the Public Procurement and Property Administration Authority from participating in public procurements for breach of its obligation under previous contracts, in accordance with ITB Clause 4.3;

Bidder does have nationality in accordance with ITB Clause 4.2.

Bidder is found to have a conflict of interest as described in ITB Clause 6;

Bidder has to submit business organization registration certificate in accordance with ITB Clause 4.5(c).

Method Statement (Technical Approach and Methodology):

Bidder has failed to provide CVs of the Professional staff signed by the staff themselves or by the authorized representative of the Professional Staff.

For Local Contractor: - Three years for GC-3 or Five years for BC-2 firm experience in Construction Sector as Contractor, Sub contractor and Joint Venture.

At least 6 (Six) staff currently work for the Applicant. The bidder shall provide supporting document (i.e. employment agreement document, payroll for the staff that indicates its financial payment for the last three months) so that it will confirm that the above staff are indeed working for the Contractor.

Bidder has failed to provide in the Bidder Certification of Compliance Form information about major relevant contracts successfully completed

Non-performance of a contract did not occur within the last 5 years prior to the deadline for Bid submission, based on all information on fully settled disputes or litigation. A fully settled dispute or litigation is one that has been resolved in accordance with the Dispute Resolution Mechanism under the respective contract, and where all appeal instances available to the bidder have been exhausted

All pending litigation shall in total not represent more than 10 percent of the Bidder’s net worth and shall be treated as resolved against the Bidder.

For Local Contractor: - Three years for GC-3 or Five years for BC-2 firm experience in Construction Sector as Contractor, Sub contractor and Joint Venture.

For Local Contractor:- As a Contractor, Sub contractor and Joint Venture at least One Building Construction Project of Low-Rise Building within the last Ten (10)[insert required number of years] years (2008-2017) EC or (2016-2025) G.C, with a value of at least ETB 345 Millionorthree similar contracts within the last Ten (10) years each with a value of at least ETB 115 Million, that have been successfully and substantially completed (70% completed).

Supporting evidence letter for satisfactory performance from the employer which clearly mention the project amount, commencement date, project duration, completion date, timely performance and quality

Performance are mandatory and must be attached. All documents attached must be Authenticated.

In addition, the bidder must present contract agreement (form of agreement) and recent payment certificates.

Note:

· In cases where relevant work experience is based on subcontracting or joint ventures, only the portion executed directly by the contractor or corresponding to its share in the joint venture shall be considered.

· Specific Experience of bidders obtained through sub-contracting, which is not authenticated by the Project Owner/Employer (not the prime contractor) will not be considered. If a bidder has obtained experience by sub-contracting in projects, it should attach all payment Certificates certified by the prime contractor and also the receipt for tax paid to Ethiopian Revenues or relevant Authority.

· During evaluation, the Client may enquire for additional documents that substantiates the specific experience records indicated by bidders”

For Local Contractor:- As a Contractor, Sub contractor and Joint Venture at least One Building Construction Project of Low-Rise Building within the last Ten (10)[insert required number of years] years (2008-2017) EC or (2016-2025) G.C, with a value of at least ETB345 Millionorthree similar contracts within the last Ten (10) years each with a value of at least ETB 115 Million, that have been successfully and substantially completed (70% completed).

Supporting evidence letter for satisfactory performance from the employer which clearly mention the project amount, commencement date, project duration, completion date, timely performance and quality

Performance are mandatory and must be attached. All documents attached must be Authenticated.

In addition, the bidder must present contract agreement (form of agreement) and recent payment certificates

Note:

· In cases where relevant work experience is based on subcontracting or joint ventures, only the portion executed directly by the contractor or corresponding to its share in the joint venture shall be considered.

· Specific Experience of bidders obtained through sub-contracting, which is not authenticated by the Project Owner/Employer (not the prime contractor) will not be considered. If a bidder has obtained experience by sub-contracting in projects, it should attach all payment Certificates certified by the prime contractor and also the receipt for tax paid to Ethiopian Revenues or relevant Authority.

· During evaluation, the Client may enquire for additional documents that substantiates the specific experience records indicated by bidders”

Failure to do so will result automatic rejection from the bid